Privacy Policy

Each league, club or team that uses My League Hub decides what it collects from its families and staff. For that information the league is in charge and My League Hub handles it on the league's behalf. For account and billing information, My League Hub is in charge.

Account: your name, email address, phone number if you give it, password (stored only in scrambled form) or your Google sign-in, and your language choice.

Household and athletes, entered by a parent or guardian: your home address; each child's name, date of birth, gender, grade, school, photo and jersey size; medical details you choose to give (allergies, conditions, medications, doctor, insurance and an emergency contact); and answers to the league's own questions.

Documents you upload: proof of birth (such as a birth certificate), sports physicals, headshots, and coach certificates.

Registrations and signed forms: the programs you sign up for, the forms you sign (your typed name, the date and time, and the signed copy), and team placements.

Payments: what was charged, paid, refunded or owed. Card and bank details are entered on Stripe's pages and are not stored by My League Hub.

Team activity: schedules, attendance and RSVPs, rosters, scores, statistics, track and cheer results, volunteer shifts and officiating assignments.

Messages: announcements, chat lines, replies, reactions, poll answers, and the photos and videos attached to them.

Live video: video streamed by a league, team or approved parent.

Technical: the sign-in cookie, the address your phone's alert service gives us if you turn on alerts, and standard server logs (such as IP address and browser type) kept by our hosting providers.

My League Hub is used by adults. Children do not create accounts and are not asked for information directly. Information about a child is given by the child's parent or guardian, or by the child's league, in order to register the child and run the season.

A parent or guardian can see and correct their child's information in the Family section, and can ask the league or us to delete it (see "Your choices").

Messages and alerts go to parents, guardians and approved staff, not to children.

To register athletes, place them in the right age group and team, collect forms and payments, build schedules, send messages and alerts, keep scores and results, assign officials and volunteers, and give leagues the reports they need.

To keep My League Hub secure, fix problems, bill leagues, and meet legal duties.

We do not sell personal information, do not share it for advertising, and do not use it to build advertising profiles. My League Hub has no advertising or analytics trackers.

Your league's administrators see the registrations, documents, forms and payments for their league.

Coaches and team staff the league has approved see their team's roster, schedule, attendance and messages. Medical details and uploaded documents are not shown to coaches; whether coaches see who has paid depends on the league's settings.

Other families on your team see what a team normally shares: the schedule, team messages and chat, and first names or jersey numbers where the team shows them.

The public can see only what a league chooses to put on its public page, such as schedules, scores, standings and records. A league can switch its public page off.

Each league's data is walled off from every other league's.

We use a small number of service providers, who may handle information only to provide their service to us: Supabase (database, file storage and sign-in), Vercel (website hosting), Stripe (payments), Resend (email), Cloudflare (private live video, when a league uses it), and your phone's or browser's alert service (Apple, Google or Mozilla).

If a league uses free live video, the stream runs through that team's own YouTube channel and is subject to Google's privacy policy.

If a league uses the tool that finds the blanks in a form it uploads, the blank form template (not families' answers) is sent to Anthropic to be read.

If you sign in with Google, Google tells us your name and email address.

We may also disclose information if the law requires it, to protect someone's safety, or as part of a sale or merger of the business, in which case this policy continues to apply to it.

Proof-of-birth files, such as birth certificates, are deleted about one year after they are uploaded, unless the league has chosen to keep documents longer. The note that the document was checked is kept; the file itself is removed.

Sports physicals are kept until they expire or are replaced, under the same rule.

Other league records (registrations, signed forms, payments, results and messages) are kept while the league uses My League Hub and for a reasonable time afterwards for the league's records, for tax and accounting, and to resolve disputes.

Photos and videos uploaded for a message but never sent are removed within about a day.

Data is encrypted when it travels between your device and My League Hub and when it is stored. Uploaded documents are kept in private storage and are opened through short-lived links. Access is limited by role in the database itself. No system is perfectly secure; if we learn of a breach that affects you, we will tell you and your league as the law requires.

See and correct: you can view and change your own and your children's information in the Family section.

Alerts and email: you can turn phone alerts and email copies on or off in Settings, and mute a conversation.

Delete or get a copy: email support@myleaguehub.com from the address on your account. Because the league is in charge of its registration records, we may need to pass your request to the league or confirm it with them. Some records, such as payments and signed forms, may need to be kept.

California residents have the right to know what personal information is collected, to ask for it to be corrected or deleted, and not to be treated differently for using these rights. We do not sell or share personal information as those words are used in California law. Residents of other states may have similar rights.

My League Hub uses only the cookies it needs to work: one that keeps you signed in, one that remembers your language, and a few that remember a view you picked. There are no advertising or tracking cookies.

My League Hub is run from the United States, and information is stored in the United States.

We may update this policy. If a change is important, we will tell account holders by email or in the app before it takes effect. The date at the top shows when it last changed.

Warner Legacy Holdings LLC. Email: support@myleaguehub.com.